So you’re on the committee for the annual fundraising dinner? A PowerPoint slideshow presentation makes an impressive backdrop and can provide an excellent visual framework for the evening. Hiring a professional PowerPoint design consultant also sends a message about the level of professionalism and overall organizational culture of your group.
Projecting a PowerPoint presentation alongside or behind the speaker serves the needs of both the speaker and the donors. While your organization might arrive for the evening with the intention of showing off your accomplishments and proving yourselves worthy of yet another donation the guests themselves arrive with social intentions. They’ve bought a table and invited friends to a dinner. The odds of them listening intently to every word that every speaker says are slim to none. They will whisper among themselves, they will chat over dessert. It can’t be stopped, so there are planned times in the presentation to just let them mingle.
The flashing of lights that punctuate a slide-change encourage guests to pay attention to the speaker’s words. Some speakers prefer to have specific quotes, images, graphics or other information visible on the screen while they speak.
A Visual Framework
If you’re working with a professional PowerPoint designer and you want your evening to run like clockwork, you can ask to have each slide programmed for a specific amount of time. For example, if the red rose image is supposed to be the backdrop for the CFO’s five minute presentation, then that slide can be set to display for five minutes. Quick facts and quotes can be scheduled to loop during the 35 minute dining period. Here is an example of an engaging quote and accompanying visual which serves to give the audience some relevant “food for thought”.
Using an In-House Designer
Even if you have a in-house designer on staff it’s still wise to bring in a consultant for special occasions like this. A fresh set of eyes will always provide something different and refreshing. Guests are inspired by creativity and displays of ingenuity. The worst thing you can do is to use the same templates, slides and photos year after year. Integrating the newest graphic design style of the professional templates can keep your brand’s newsletters and website looking fresh and ever-evolving to show a commitment to progress.
For many non-profit organizations, the annual donor’s dinner can be the biggest fundraising event of the season. Every detail must be managed thoughtfully, but the one thing every guest will remember is what the stage looked like. Photos will be taken, memories will be made and donations will be made based on what they see when they’re looking at the stage. A professional presentation can make a big difference.